Proxy Forms are often misunderstood. We have developed this FAQ to bring clarity to our member PACs and DPACs. The main point to remember is that a PAC or DPAC is made up of many individuals and the PAC/DPAC, as a whole, must authorize an individual to vote or speak on the entire PAC's or DPAC's behalf. Proxy Forms must be submitted with the Delegate's online registration or emailed to our office by April 28, 2023 to ensure they are processed in time for the AGM.

Q: What is a Proxy Form?

A: Our member PACs and DPACs are made up of many individual parents/guardians. As per the School Act, every parent/guardian with a student enrolled in a school is a member of that school's PAC. Each completed Proxy Form authorizes an individual to represent members of that PAC or DPAC at the AGM, either as a Voting (Proxy Vote Form) or a Non-Voting (Proxy Speaker Form) delegate.

Q: Why is a Proxy Form necessary?

A: As per Bylaw 4.10 (b), a Proxy Form, signed by two Executive members of a PAC or DPAC, is required. A Proxy Form authorizes the delegate to represent their PAC/DPAC at the AGM and confirms they are attending as a Voting (Proxy Vote Form) or a Non-Voting (Proxy Speaker Form) delegate.

 Q: What is the difference between the Proxy Vote Form and the Proxy Speaker Form?

A: The Proxy Vote Form authorizes an individual to vote and speak on behalf of a PAC or DPAC. The Proxy Speaker Form authorizes an individual to speak, but not vote, on behalf of a PAC or DPAC.

Q: Do I submit both Proxy Forms (Proxy Vote Form and Proxy Speaker Form) with my AGM registration?

A: No. Delegates submit only the one appropriate proxy form from each PAC/DPAC that has authorized them. Delegates may carry an unlimited number of Voting Cards and Speaker Cards, based on the submitted Proxy Forms. Only one Voting Card will be assigned to each member PAC or DPAC.

Q: Can I submit multiple proxy forms with my registration form?

A: YES! If you are carrying multiple proxies (from different PACs/DPACs), submit one AGM registration and attach all the appropriate proxies (combined into a single PDF) or This email address is being protected from spambots. You need JavaScript enabled to view it. by April 28.

Q: Can our PAC give our proxy to someone who is not a member of our PAC?

A: Yes, but only to an individual who belongs to a BCCPAC member PAC or DPAC. We strongly encourage member PACs to have one of their own members attend on their behalf.

Q: How can I find out if my PAC is eligible to attend, vote and speak at the AGM?

A: Check your PAC's status on our Membership List. If your PAC's membership registration form and payment were received by December 31, 2022, "ACTIVE" will appear in the "2022-2023 Member" column and "YES" will appear in the "Eligible to Vote at 2023 AGM" column; this means your PAC is eligible to attend, speak and vote at the AGM. If your PAC's membership payment was received January 1, 2023 or later, "ACTIVE" will appear in the "2022-2023 Member column and "NO" will appear in the "Eligible to Vote at 2023 AGM" column; this means your PAC is eligible to attend and speak at the AGM, but not vote. If you have recently submitted both your registration form and payment and "ACTIVE" does not appear in the "2022-2023 Member" column, we have not received and/or processed your membership payment yet. This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any concerns about your membership status..

Q: Who can be assigned as a delegate (Voting or Non-Voting) on the Proxy Forms?

A: Any parent/guardian who belongs to a BCCPAC member PAC or DPAC.

Q: What is the maximum number of delegates that can attend from a PAC or DPAC?

A: There is no limit to the number of delegates that can attend the AGM from each member PAC or DPAC; however, each individual who intends to speak or vote on their PAC’s behalf must submit a completed Proxy Form (Voting or Non-Voting) with their AGM registration.

Q: What is the maximum number of Proxy Forms one delegate can be assigned?

A: There is no limit to the number of proxy forms that can be assigned to any one delegate; however, we strongly encourage member PACs to have one of their own members attend on their behalf. Only one Voting Card will be assigned to each member PAC or DPAC.