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Proxy Forms are required for your PAC or DPAC to attend and vote/speak at the AGM.  We have developed this FAQ to bring clarity to our member PACs and DPACs. The main point to remember is that a PAC or DPAC is made up of many individuals. The PAC/DPAC must authorize an individual to vote or speak on the PAC's or DPAC's behalf. Proxy Forms must be submitted with the Delegate's online registration or emailed to our office by April 28, 2024 to ensure they are processed in time for the AGM.


Q: What is a Proxy Form?

A: Our member PACs and DPACs are made up of many individual parents/guardians. As per the School Act, every parent/guardian with a student enrolled in a public school is entitled to belong to that school's PAC. A Proxy Form is used for the PAC/DPAC to authorize an individual to represent members of that PAC or DPAC at the AGM, either as a Voting (Proxy Vote Form) or a Non-Voting (Proxy Speaker Form) delegate.


Q: Why is a Proxy Form necessary?

A: As per Bylaw 4.10 (b), a Proxy Form, signed by two Executive members of a PAC or DPAC, is required. A Proxy Form authorizes the named delegate(s) to represent their PAC/DPAC at the AGM and confirms they are attending as a Voting (Proxy Vote Form) or a Non-Voting (Proxy Speaker Form) delegate.


 Q: What is the difference between the Proxy Vote Form and the Proxy Speaker Form?

A: The Proxy Vote Form authorizes an individual to vote and speak on behalf of a PAC or DPAC. Member PACs/DPACs can submit one Proxy Vote Form , naming up to two delegates to share the Voting Card (if the PAC/DPAC has voting rights (ie. paid membership fee by December 31, 2023). The Proxy Speaker Form authorizes an individual to speak, but not vote, on behalf of a PAC or DPAC. Member PACs/DPACs can submit multiple Proxy Speaker Forms, naming one delegate on each form.


Q: Do I submit both Proxy Forms (Proxy Vote Form and Proxy Speaker Form) with my AGM registration?

A: No. Each Delegate attending the AGM must submit the one appropriate proxy form from each PAC/DPAC that has authorized them to vote/speak on its behalf. At the AGM, delegates will receive a Voting card or Speaker card for each PAC/DPAC who has authorized them to vote/speak. Only one Voting Card will be assigned to each member PAC or DPAC and can be used by up to two delegates (as designated on the Proxy Vote Form).


Q: Can I submit multiple proxy forms with my AGM registration?

A: YES! If you are carrying multiple proxies (from different PACs/DPACs), submit one AGM registration and attach all the appropriate proxies (combined into a single PDF) or This email address is being protected from spambots. You need JavaScript enabled to view it. by April 28. Proxy forms received after April 28 will be processed in the order in which they are received.


Q: Can our PAC give our proxy to someone who is not a member of our PAC?

A: Yes, as long as that individual belongs to a BCCPAC member PAC or DPAC and is registered to attend the AGM. We strongly encourage member PACs to have one of their own members attend as resolutions are often amended during the AGM, which can significantly change the original submitter’s intent.


Q: How can I find out if my PAC is eligible to attend, vote and speak at the AGM?

A: Check your PAC's status on our Membership List. If your PAC's membership registration form and payment were received by December 31, 2023, "ACTIVE" will appear in the "2023-2024 Member" column and "YES" will appear in the "Eligible to Vote at 2024 AGM" column; this means your PAC is eligible to attend, speak and vote at the AGM. If your PAC's membership payment was received January 1, 2024 or later, "ACTIVE" will appear in the "2023-2024 Member column and "NO" will appear in the "Eligible to Vote at 2024 AGM" column; this means your PAC is eligible to attend and speak at the AGM, but not vote. If you have recently submitted both your registration form and payment and "ACTIVE" does not appear in the "2023-2024 Member" column, we have not received and/or processed your membership payment yet. This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any concerns about your membership status..


Q: Who can be assigned as a delegate (Voting or Non-Voting) on the Proxy Forms?

A: Any parent/guardian who belongs to a BCCPAC member PAC or DPAC and is registered to attend the AGM.


Q: What is the maximum number of delegates that can attend from a PAC or DPAC?

A: There is no limit to the number of delegates that can attend the AGM from each member PAC or DPAC; however, each individual must submit a completed Proxy Form (Voting or Non-Voting) with their AGM registration.


Q: What is the maximum number of Proxy Forms one delegate can be assigned?

A: There is no limit to the number of proxy forms that can be assigned to any one delegate; however, we strongly encourage member PACs to have one of their own members attend on their behalf. Only one Voting Card will be assigned to each member PAC or DPAC.


Q. When and where will I pick up Voting/Speaker Cards at the AGM?

A. You will receive an email when any Voting/Speaker Cards are ready for pickup in the Proxy Room at the AGM. Forms submitted by April 28 will be ready for pickup on Friday, May 3.

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