BCCPAC
604-474-0524 
Proxy Forms are required for your PAC or DPAC to attend and vote/speak at the AGM. We have developed this FAQ to bring clarity to our member PACs and DPACs. The main point to remember is that it is the PAC or DPAC that is the member, which is made up of many individuals. The PAC/DPAC must authorize an individual to vote or speak on the PAC's or DPAC's behalf.
New for 2025:
- Voting will be conducted online via the Lumi platform, whether attending in-person or virtually.
- Proxy Forms must be submitted online by the member PAC or DPAC. They will not be accepted in any other format.
- Attestation replaces signatures. In place of a physical signature, Proxy Forms require attestation by the two executive members of the PAC or DPAC, the proxy holder, and the submitter. Entering the names in the sections requiring attestation serves as a digital signature, indicating that everyone whose name is on the form has agreed to assign the delegate as the proxy holder.
- Deadline to submit Proxy Forms: May 14. Late submissions may not be processed in time for the AGM.
Proxy holders must be registered to attend the AGM.
Q: What is a Proxy Form?
A: Because our members are PACs and DPACS, a Proxy Form is used for a PAC/DPAC to authorize an individual to represent them at the AGM, either as a Voting Delegate (with voting and speaking rights) or a Speaking Delegate (with speaking rights only). Each PAC/DPAC must submit a Proxy Form to authorize delegates to their assigned roles.
Q: Why is a Proxy Form necessary?
A: As per Bylaw 4.10 (b), a Proxy Form, signed by two Executive members of a PAC or DPAC, is required to confirm that the delegate is authorized to vote and/or speak on behalf of the PAC or DPAC at the AGM.
New for 2025: In place of a physical signature, Proxy Forms require attestation by the two executive members of the PAC/DPAC.
Q: What is the difference between voting proxy and a speaker proxy?
A: When filling out the Proxy Form, you will select one of the following options:
- Voting Delegate (Proxy Vote Form):
- This delegate is authorized to both vote and speak at the AGM.
- Each PAC/DPAC with voting rights (ie. has paid membership fees by December 31, 2024) may assign only one Voting Delegate.
- Voting delegates can move/second/vote on motions and cast ballots for elections.
- Speaking Delegate (Proxy Speaker Form):
- This delegate is authorized to speak but not vote at the AGM.
- Member PACs/DPACs may assign multiple Speaking Delegates.
- Speaking delegates cannot move/second/vote on motions or cast ballots for elections.
Voting Delegates have speaking privileges and do not need a separate Speaker designation.
Q: Do I submit both Proxy Forms (Proxy Vote Form and Proxy Speaker Form) with my AGM registration?
A: No. When filling out the Proxy Form online, the PAC/DPAC will assign each individual to either the Voting or Speaking Delegate role.
Voting Delegates automatically have speaking privileges and do not need a separate Speaker designation. They can move/second/vote on motions and cast ballots for elections.
Speaking Delegates do not have voting privileges. They cannot move/second/vote on motions or cast ballots for elections.
Q: Does my PAC or DPAC need to assign our voting proxy to someone attending the AGM in-person to be able to have them vote on our behalf?
A: No. This year’s AGM is a hybrid event, meaning Member PACs/DPACs have the ability to vote/speak for themselves, whether attending in-person or virtually. We encourage PACs and DPACs to take advantage of this opportunity to participate directly in the decision-making process.
Q: Can I hold multiple proxies as a delegate?
A: Yes, you can hold multiple proxies. Each PAC/DPAC must submit a unique Proxy Form assigning you voting and/or speaking rights as their delegate. You must also be registered for the AGM.
We encourage you to limit how many proxies you carry to ensure you can fully engage in discussions, effectively represent each PAC/DPAC, and manage online voting responsibilities without confusion or excessive delay.
Q: Can our PAC give our proxy to someone who is not a member of our PAC?
A: Yes, as long as the individual belongs to a BCCPAC member PAC or DPAC and is registered to attend the AGM.
We strongly encourage member PACs to send one of their own members, as ordinary resolutions are often amended during the AGM, which can significantly change the original intent of the motion. The hybrid nature of this event makes attendance easier to participate in-person or virtually.
Q: How can I find out if my PAC is eligible to attend, vote and speak at the AGM?
A: Check your PAC's status on our Membership List. If your PAC's membership registration form and payment were received by December 31, 2024, "ACTIVE" will appear in the "2024-2025 Member" column and "YES" will appear in the "Eligible to Vote at 2025 AGM" column; this means your PAC is eligible to attend, speak and vote at the AGM.
If your PAC's membership payment was received January 1, 2025 or later, "ACTIVE" will appear in the "2024-2025 Member column and "NO" will appear in the "Eligible to Vote at 2025 AGM" column; this means your PAC is eligible to attend and speak at the AGM but not vote.
Q: What is the maximum number of delegates that can attend from a PAC or DPAC?
A: There is no limit to the number of delegates that can attend the AGM from each member PAC or DPAC. Each individual must be assigned a proxy in order to be able to vote and/or speak.
Q: How can a Proxy Vote or Proxy Speaker status be revoked by the Member PAC/DPAC?
A: One of the two Executive members who “signed” the original proxy form must send an email (
Q: How will voting and speaking work at the AGM?
A: All voting and speaking will be conducted online via Lumi, whether delegates attend the AGM in person or virtually. Once Proxy Forms are verified, delegates will receive Lumi login credentials before the AGM. The process will be very similar to the virtual AGM in 2022.
Q. How will I receive my Voting and/or Speaker credentials?
A. All voting and/or speaking delegates will receive Lumi login credentials by email before the AGM, once Proxy Forms are verified.