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Notice is hereby given that the Annual General Meeting (AGM) of The B.C. Confederation of Parent Advisory Councils (BCCPAC) will be held at the Westin Wall Centre Vancouver Airport in Richmond, BC, beginning on Saturday May 4th at 8:00 am and ending Sunday, May 5th at 12:00pm.

All BCCPAC member PACs and DPACs, voting and non-voting, are encouraged to have a delegate attend to participate in the business of the AGM:

  • Receive from the Board a report of its activities during the previous year including the presentation and approval of financial statements
  • Debate and vote on special and ordinary resolutions
  • Adopt a budget for the coming year
  • Election of the Board of Directors
  • Establish the membership fee

The following three special resolutions will be presented for discussion:

2024.01 Change to BCCPAC Bylaw 11.1
Be it resolved that
the BCCPAC Bylaw 11.1 be changed as following.
11.1 At the annual general meeting the members will appoint an auditor for the purposes of an audit or review engagement or notice to reader to review the financial statements.  Annually a notice to reader is sufficient, however, the membership may request a review engagement or audit, as determined by the members. The board must present the financial statements and auditor’s report on them for the immediately preceding fiscal year.
Proposer’s Positioning Statement:
When reviewing the Constitution and bylaws and Review engagement is not necessary according to the Societies act.  We suggest that annually financial statements are provided and the membership can choose whether they feel a review engagement is needed based on where the organization is at the time.

2024.02 Change to BCCPAC Bylaw 7.7
Be it resolved that
the BCCPAC Bylaw 7.7 be changed as following.
7.7 The Treasurer shall:
(a) Have a demonstrated ability and/or understanding of bookkeeping procedures;
(b) Work in conjunction with staff;
(i) To ensure that an annual budget is prepared;
(ii) To ensure that funds are properly accounted for and financial and a book of accounts is maintained so as to comply with the Societies Act;
(iii) To ensure the rendering of a detailed account of receipts and disbursements to the Board or other members when required requested; and;
(iv) Assess all financial undertakings to ensure they are within the annual budget;
(c) Chair a Finance Committee;
(d) Be a signing authority.

Proposer’s Positioning Statement:
When reviewing job descriptions within the Constitution and Bylaws we noticed some grammar/updates to be made to the Treasurer role.

2024.03 Change to BCCPAC Bylaw 3.1
Be it resolved that
the BCCPAC Bylaw 3.1 be changed as following.
3.1 An annual general meeting of the Society shall be held at a time and place, in accordance with the Societies Act, that the Board decides. This could include in person, by electronic means or online.
Proposer’s Positioning Statement:
When reviewing the Societies Act, Section 11 is in regards to what needs to be in your bylaws in regards to AGMs. This reads:  (iii)if the bylaws authorize indirect or delegate voting or voting by mail or another means of communication, including by fax, email or other electronic means, the rules respecting how that voting is to occur. As we have membership across the province and we may need to have a special AGM via online means mentioning this in our Constitution and Bylaws.

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