Gaming Grant - Eligible Use of Funds

Remember that your PAC/DPAC can now use Gaming Grant funds as noted in the Community Gaming Grants 2023 PAC & DPAC Guidelines & Conditions:

Community Gaming Grant funds may cover the reimbursement of attendance fees or travel costs to the BCCPAC conference for up to two volunteers, to maximum limits as follows:

• $1,000 maximum for travel originating more than 400km from conference location
• $500 maximum for travel originating less than 400km from conference location

Accommodations

We have secured a limited number of rooms at the The Westin Wall Centre, Vancouver Airport in Richmond at a special conference rate ($189 per night, single or double occupancy), provided you reserve your room(s) on or before April 13th. Rooms are subject to availability and may sell out prior to this date - don't delay! NOTE: Attendees are responsible for reserving and paying for their own guestrooms and incidentals (BCCPAC does not reimburse accommodation costs for this event).

Reserve your room by using the hotel’s online reservation system. In the “special requests” section, clarify if you need a room with one or two beds. The discounted rate is available for a few days before and after the event, in case you would like to arrive early or stay an extra few days afterward. Contact the hotel directly at 604-303-6565 if you have any questions regarding reservations or unique requests.

Parking

Hotel guests: Complimentary parking is provided; register your vehicle's license plate when you check in to the hotel.

Daytime-only attendees: Complimentary hotel parking information will be provided prior to the event.

Airport Shuttle

Shuttle to/from Vancouver Airport (YVR)

• Courtesy shuttle pick-up and drop-off areas are located outside the Departures Level 3 (Domestic Terminal).
• YVR Airport shuttle service is available from 4:00am until 10:00pm
• Shuttle bus departs from the hotel every 30 minutes :00/:30 on the hour until 12:00pm (on call after, please contact guest services for details)
• Shuttle departs from YVR Airport every 30 minutes :10/:40 on the hour until 12:10pm (on call after, please contact guest services for details)

Hotel Information

The Westin Wall Centre, Vancouver Airport is located in Richmond, 20 minutes (by car) from downtown Vancouver and 5 minutes from the McArthurGlen Designer Outlets. Shopping, dining, and entertainment are only a short distance away with convenient access to public transportation and taxi services. See things to do in the area.

The Westin Wall Centre, Vancouver Airport, 3099 Corvette Way, Richmond, BC V6X 4K3 604-303-6565

Travel Subsidies

We are pleased to once again offer some cost relief towards transportation for members attending both the Conference and AGM (ie. all 3 days). Please review the information below regarding the types of expenses covered and pre-approvals required. Contact our office if you have any questions about the subsidies.

Two (2) travel subsidies are available in each school district, with administration of the subsidies to be arranged by the DPAC. If your district does not have an active DPAC, This email address is being protected from spambots. You need JavaScript enabled to view it. so we can assist with coordinating the subsidy for your district.

Eligible Expenses

Only the most economical and reasonable travel arrangements will be reimbursed. For example, depending on airfare prices and distance, it may be more economical to fly to Richmond than to drive. Please plan your trip accordingly and This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.

Eligible Travel Expenses include:

• Airfare: Subject to pre-approval and based on the most economical travel arrangements. Flights must be pre-approved by BCCPAC and booked by April 7, 2023 (or have prior approval from the office). Baggage fees and seat selection are not eligible for reimbursement. Confirmation of booking must be uploaded with Claim.
• Airport Parking: Reimbursement of airport parking for delegates whose airfare has been pre-approved. Receipts must be uploaded with Claim.
• Taxi: Taxi receipts will not be reimbursed, unless pre-approved by BCCPAC prior to April 28th.
• Ferries: Reimbursement of vehicle fare and passenger fares for eligible delegates. Receipts must be uploaded with Claim.
• Mileage: Reimbursement of $0.61 per kilometre for the return trip between delegate’s home address and hotel/airport, verified by Google Maps.
• Mileage (District 35-45): Reimbursement of $0.61 per kilometre for the return trip between delegate’s home address and hotel, verified by Google Maps.
• Public Transportation: Receipts for travel to/from the delegate’s home address and the event venue must be submitted.

How to Apply for a Subsidy

The Travel Subsidy form will be available on our website on May 8, 2023

Ensure you have obtained pre-approval for air travel, as noted above. The DPAC Chair, or their designated representative, must submit the online Travel Subsidy Claim by June 6, 2023. Late applications will not be accepted. Payments will be issued to the DPAC within 6-8 weeks of submission, unless other arrangements are made with BCCPAC in advance.

If you have any questions about accommodation or subsidies, This email address is being protected from spambots. You need JavaScript enabled to view it..