Travel and Accommodation

Hotel Information

The Westin Wall Centre, Vancouver Airport is located in Richmond, 20 minutes (by car) from downtown Vancouver and 5 minutes from the McArthur Glen Designer Outlets. Shopping, dining, and entertainment are only a short distance away with convenient access to public transportation and taxi services. See things to do in the area.

The Westin Wall Centre, Vancouver Airport, 3099 Corvette Way, Richmond, BC V6X 4K3 604-303-6565

Accommodation

We have secured a limited number of rooms at the The Westin Wall Centre, Vancouver Airport in Richmond at a special conference rate ($229 per night, single or double occupancy), provided you reserve your rooms by April 2. Rooms are subject to availability and may sell out prior to this date - don't delay! NOTE: Attendees are responsible for reserving and paying for their own guestrooms and incidentals (BCCPAC does not reimburse accommodation costs for this event).

Reserve your room by using the hotel’s online reservation system. The discounted rate is available for a few days before and after the event, in case you would like to arrive early or stay an extra few days afterward. Contact the hotel directly at 604-303-6565, or email  This email address is being protected from spambots. You need JavaScript enabled to view it., if you have any questions regarding reservations or unique requests.

IMPORTANT: Click on the "Room Requests and Accessibility" during the reservation process. Enter "one bed" or "two beds" in the "Special Requests" field (remember to click "Apply" before continuing).

Parking

Hotel Guests: Complimentary parking is provided; register your vehicle's license plate when you check in to the hotel.
Daytime-only attendees: Daytime-only attendees: Complimentary hotel parking information will be provided prior to the event.

YVR Airport Shuttle

• Courtesy shuttle pick-up and drop-off area is located outside of Departures Level 3 Domestic Terminal.
• YVR Airport shuttle service is available from 4:00am until 11:30pm
• Shuttle bus departure time from the hotel every 30 minutes :00/:30 on the hour until 12:00pm (on call after, please contact guest services - 604-303-6565 for details)
• Shuttle departure time from YVR Airport Every 30 minutes :10/:40 on the hour until 11:40pm – continuous all day

Gaming Grant - Eligible Use of Funds

PAC/DPAC can use Gaming Grant funds as noted in the Community Gaming Grants 2023 PAC & DPAC Guidelines & Conditions:

Community Gaming Grant funds may cover the reimbursement of attendance fees or travel costs to the BCCPAC conference for up to two volunteers, to maximum limits as follows:

• $1,000 maximum for travel originating more than 400km from conference location
• $500 maximum for travel originating less than 400km from conference location

Travel Subsidies ** NEW PROCESS **

Please review the new information below regarding new subsidy limits and types of expenses that are eligible. This is your organization, and we ask that you consider the most cost-effective forms of transportation so that we can make the most of our budget. 

Two (2) travel subsidies are available in each school district, for individuals attending both the Conference and AGM, with administration of the subsidies to be arranged through the DPAC. If your district does not have an active DPAC, This email address is being protected from spambots. You need JavaScript enabled to view it. so we can assist with coordinating the subsidy for your district.

This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions about the subsidies.

CHANGES FOR 2024: Pre-approvals are no longer required and subsidy limits have been introduced.

Subsidy Limits (maximum 2x the amount, per district):

Eligible Travel Expenses include:

• Airplane, train or bus service: Fare receipt or booking confirmation must be uploaded with Claim. Seat selection, checked baggage and travel insurance are not eligible for reimbursement.
• Rideshare or Taxi: Receipts for trips between delegate’s home address and hotel/airport must be uploaded with Claim.
• Public Transportation: Receipts for expenses greater than $10 must be uploaded with Claim and must include a printout of pricing from the vendor’s website and Google Maps images of all trips taken, showing starting and ending addresses. Expenses to a maximum of $10 can be claimed without receipts.
• Airport Parking: Receipt must be uploaded with Claim. We ask that you carpool wherever possible to reduce parking costs.
• Mileage: Google Maps images of all trips taken, showing starting and ending addresses, must be uploaded with Claim. Reimbursement will be calculated at the current CRA travel rate, for the return trip between delegate’s home address and hotel/airport. Delegates from the same school district are expected to carpool to reduce mileage costs.
• Ferries: Receipts must be uploaded with Claim for vehicle fare and passenger fares for eligible delegates. Delegates from the same school district are expected to carpool to reduce ferry costs.

If the travel expense you wish to claim is not noted above as either claimable or not eligible, please reach out to the office for help determining whether it will be eligible.;

Applying for a Subsidy

• The Travel Subsidy Claim form will be available on our website on May 5, 2024.
• DPAC Chair, or their designated representative, must submit the online Travel Subsidy Claim Form by May 19, 2024.
• Late applications will not be accepted.
• Payments will be issued to the DPAC within 6-8 weeks of submission, unless other arrangements are made with BCCPAC in advance.

If you have any questions about accommodation or subsidies, This email address is being protected from spambots. You need JavaScript enabled to view it..