Town Hall: Finance Committee

BCCPAC Finance Town Hall – July 10, 2025

Join us for a special Finance Town Hall hosted by Chase Leushner, Treasurer of BCCPAC. This virtual session will provide a chance to revisit and respond to financial questions that were not addressed during our AGM.

Chase has carefully reviewed the AGM minutes and notes to identify outstanding questions and will be addressing as many as possible during this session. Questions will be answered in the order they are received.

This Town Hall is being held to ensure all finance-related questions are answered before the upcoming EGM, so we can explore financial questions in greater detail than is possible at an AGM or EGM.

Whether you're looking for more clarity on our budget, want to understand our funding streams, or simply have a question about how we manage finances—this is your opportunity to engage directly.

📅 Event Details

Date: Thursday, July 10, 2025
Time: 6:30 PM – 8:30 PM (PDT)
Location: Online via Zoom

✅ How to Participate

Register for the Town Hall by July 8 at 12:00pm (noon) to receive the Zoom link.

Submit Your Question by June 26, 2025. Questions will be answered in the order they are received.

🧾 Questions We'll Be Covering

Below are some questions and topics we’ll be addressing during the Town Hall:

Under what authority does the board approve overages over the budget?
2025 AGM Cost Breakdown
A breakdown of Contractor and Speaker Fees and how much of that is related to AGM?
A breakdown of the 2024 Budget vs Actuals and comparison to 2023
How much money do you receive from the Provincial Government and how is it spent?
You have no approved 2025/26 fiscal year budget: who and how are finances being monitored and bills being paid without a budget?
The 2024/25 minutes posted online have no detailed treasurer reports posted. Where are those reports, and why are they not being shared with the membership.
Pacs and dpacs must account for every dollar spent that is given to them by the community gaming branch. Bccpac also spends government funds- to the tune of a quarter of a million dollars. What is the reporting requirements of receiving those funds and how do you demonstrate fiscal responsibility (pacs and dpacs show expenditures to their membership, and are subject to audit)
Your accountants statement says that he is merely processing info given to him-- he is not responsible for verifying the accuracy of this information. Who is? When was your last audit. Is that available to the membership?
Can you explain the rationale of paid retreats for board members, how much you spent last year compared to previous years on this, and in this time of bootstrap tightening how/why this fits in with bccpac's mandate to ALL parents.
Is there an onboarding treasurers manual you would share with us.
The treasurer was completely uninformed at the agm.
Does the treasurer sign bccpac cheques?
Does the treasurer examine invoices?
Why all the secrecy- why not let your membership see robust, full some accounting in every minutes?
Of the finances presented, there were gross overages between expected expenditures and actual expenditures. If the membership isn't invited to observe board meetings, we cannot observe committee meetings, and there are no ledgers presented as parts of the minutes, the board is ripe and vulnerable for fiscal mismanagement and fraud. With no annual audit, are the membership simply being asked to "trust us", and if so, why are pacs and dpacs held to a FAR more transparent and detailed process?

Check back soon—this list will continue to be updated until the event. Don’t miss this opportunity to learn more about how BCCPAC manages its finances and to have your questions answered directly.