Shared Zoom Licenses for DPACs and PACs

REMINDER: DPAC Shared Zoom licenses will be discontinued on June 30, 2022.

We do not anticipate these licenses being made available again for the 2022-23 school year.

As part of our ongoing efforts to support district and school PACs and their parent communities, BCCPAC has secured Zoom Education licenses for DPACs/PACs across the province to be able to host virtual meetings during the pandemic. BCCPAC manages the distribution of the licenses to the DPACs, who then administer the management of the licenses within their district and share them between their PACs.

Key Points:

• Each Education license can host up to two meetings concurrently, with no time limits, for up to 300 attendees.
• Available Zoom services include: Polls, Q&A, Chat, Muting, Reactions, Feedback, Recordings.
• DPAC designates a DPAC Zoom Administrator to manage/schedule the use of their license(s), to ensure fair and equitable use for all PACs in their district.
• The licenses are available for use until the end of June 2022, at no cost to the DPACs/PACs.

Licenses are to be managed by the DPAC and shared with the PACs in their district. There is no cost to you or your PACs to use these licenses; DPACs are not to charge the PACs for the use of them. We have not restricted these shared licenses to our members but have made them freely available to all PACs via the DPACs. We do hope however, that both your DPAC and PACs will find their way to support BCCPAC by retaining membership with us, in support of the work we do on behalf of all public school families.

How to Request a License

Have your DPAC Chair/President send an email to This email address is being protected from spambots. You need JavaScript enabled to view it. with the contact information of your DPAC Zoom Administrator, including their name, email address and phone number, and an email address for each license (Example: This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it.). Important: if the email address used for a license already has a Zoom account connected to it, a “request to transfer” the license into the BCCPAC account will be initiated (you’ll receive an email requesting your approval to complete the transfer).

Districts without a DPAC

We are aware of a few districts where the DPAC is non-operational at this time. If your District does not have an active DPAC currently, encourage a parent to volunteer for the Zoom Administrator role in your district by contacting our office (This email address is being protected from spambots. You need JavaScript enabled to view it.)

Shared License Best Practices:

• Read the DPAC Zoom Shared License Guide
• DPAC Zoom Administrator is responsible for managing a fair and equitable schedule for the use of each Zoom license.
• Licenses are ONLY to be used for DPAC/PAC-related meetings, as per your Administrator’s schedule, to prevent conflicts.
• Have each PAC designate a Zoom Rep – this is the person from whom you will accept meeting requests and to whom you may share the license/account login information (unless you prefer to retain that information and start all meetings manually).
• Share the DPAC Zoom Shared License Guide with each PAC in your District and provide them with instructions for requesting use of the license from you.
• Check out Zoom’s support articles

Here are a few methods DPACs are using to share the licenses with their PACs:

1. DPAC shares the license login information to PACs directly (Zoom account username/password). The main concern with this method is that someone may use the license, intentionally or unintentionally, when they are not scheduled to do so and could interfere with another PAC’s meeting.
2. Same as #1, but DPAC changes the password after each PAC meeting, to prevent any conflicts. An effective way to use this option would be to assign a single password to each PAC.
3. DPAC retains Zoom license login and manually starts each meeting, only staying in the meeting long enough to pass the Host privileges to the appropriate PAC member. If you choose this option:
   1. Recommend the new Host upgrade one of their Participants to Co-host status in case they “drop” the meeting (eg. lose their internet connection). Without a Co-host, they would have to get in touch with DPAC to restart the meeting.
   2. Consider having a few volunteers you trust with the login info so you’re not the only person starting all these meetings.

Contact your DPAC for information on how to reserve and use the shared licenses.