Travel Subsidy Claim

We are pleased to offer some cost relief towards transportation for members attending both the Conference and AGM (ie. all 3 days). Please review the information below regarding the types of expenses covered and pre-approvals required. Contact our office if you have any questions about the subsidies.

Travel Subsidy Claim Information:

• Two (2) travel subsidies are available in each school district, with administration of the subsidies to be arranged by the DPAC, unless you have received pre-approval from our office.
• Claims must be submitted by June 6, 2023.
• Only the most economical travel arrangements will be reimbursed.
• Reimbursements will be issued directly to the DPAC within 6-8 weeks of submission, unless other arrangements are made in advance. If your district does not have an active DPAC, the delegate(s) attending will be reimbursed directly.
• Electronic copies (JPG or PDF) of original receipts must be uploaded with the claim, as noted below.

Eligible Travel Expenses include:

• Airfare: Subject to pre-approval and based on the most economical travel arrangements. Flights must be pre-approved by BCCPAC and booked by April 7, 2023 (or have prior approval from the office). Baggage fees and seat selection are not eligible for reimbursement. Confirmation of booking must be uploaded with claim.
• Airport Parking: Reimbursement of airport parking for delegates whose airfare has been pre-approved. Receipts must be uploaded with claim.
• Taxi: Taxi receipts will not be reimbursed, unless pre-approved by BCCPAC prior to April 28th. Receipts must be uploaded with claim.
• Ferries: Reimbursement of vehicle fare and passenger fares for eligible delegates. Receipts must be uploaded with claim.
• Mileage (Districts 5-34 and 46-91): Reimbursement of $0.61 per kilometre for the return trip between delegate’s home address and hotel/airport, verified by Google Maps. Google Maps confirmation showing start and end points and route travelled must be uploaded with claim.
• Mileage (Districts 35-45): Reimbursement of $0.61 per kilometre for the return trip between delegate’s home address and hotel, verified by Google Maps. Google Maps confirmation showing start and end points and route travelled must be uploaded with claim.
• Public Transportation: Receipts for travel to/from the delegate’s home address and the event venue must be uploaded with claim.

Section 1: Delegate Information

Section 2: Travel Expenses

By submitting this form, I acknowledge that:

• The information I have provided on this form is true and complete.
• Payment will be issued within 6-8 weeks of the subsidy form submission date and will be paid directly to the DPAC (unless the district does not have an active DPAC or prior arrangements have been confirmed in writing with BCCPAC).