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Extraordinary General Meeting, via Zoom, Wednesday July 7, 2021, 6-10pm

During our full day online AGM held on Saturday May 1, 2021, voting members present motioned and voted on a request of the Board to hold an extraordinary general meeting to complete the discussion on the remaining 8 resolutions submitted which had not been discussed prior to the conclusion of the AGM.

The purpose of this Extraordinary General Meeting (EGM) is only to review the remaining 8 Ordinary Resolutions submitted prior to the AGM. The motion for the EGM was clear: “WHEREAS there was insufficient time to debate and vote on Member Resolutions at the 2021 AGM AND in accordance with section 3.5 of the BCCPAC Bylaws, membership is requesting that the Board call an extraordinary general meeting so that these remaining Resolutions may be addressed.”

The EGM for members will be held virtually via Zoom on Wednesday July 7, 2021 from 6:00-10:00pm. While the EGM is free to attend, ONLY current members in good standing with voting rights can attend AND must register in advance. Register Now.

Please note that the EGM is not a continuation of the AGM nor is it a second AGM. It’s a unique meeting called by the membership to discuss special business per the above motion.

Please read and review the EGM Booklet which includes the Agenda, the Rules and the eight Resolutions to be discussed.

Registration and Proxy Vote Form due by June 25

One of the most fundamental principles of parliamentary procedure is one person - one vote. Any variation of this must be clearly articulated in an organization’s Bylaws. While BCCPAC Bylaws permit proxy voting, it does not set out the ability for one individual to have more than one proxy vote at any one time. This means proxies are 1:1 and multiple proxies are not permitted.

Per Section 3.9 of our Bylaws, each Regular Member shall appoint one official delegate to represent it and cast its vote at any annual general or extraordinary meeting of the Society.

Per Section 4.10 of our Bylaws, “A proxy may be received from each Regular Member in good standing provided that the proxy is in writing and signed by a minimum of two members of the Regular Member’s executive, and the proxy vote is cast by an official delegate of the Regular Member”. Proxy Vote forms must be received and properly certified by the BCCPAC office prior to the start of the EGM. Proxies may only be exercised by the person to whom they have been designated by the Regular Member in good standing. Proxy cannot be transferred to another person or transferred to another meeting. Proxies from the AGM cannot be used for the EGM.

All Regular Members in good standing who paid their membership dues by December 31, 2020 are entitled to attend, VOTE AND SPEAK at the EGM. These members must submit their completed 2021 EGM Registration and Proxy Vote Form (signed by two members of that member’s PAC or DPAC executive) by email by 11:59 pm on June 25/21 to ensure attendance and in order for ONE (1) official delegate to exercise voting rights on their behalf during the EGM.

Per Section 2.1 of our Bylaws, “Regular members are “the members of the Society are Parent Advisory Councils, District Parent Advisory Councils and individuals who, in accordance with these Bylaws, become members and have not ceased to be members”. Per Section 2.10 of the Bylaws, “All members are in good standing except a member who has failed to pay any undisputed subscription or debt due and owing by that member to the Society and the member is not in good standing so long as the debt remains unpaid”.

Per Section 4.9(a) of our Bylaws, “A Regular Member in good standing as at December 31 of the membership year is entitled to one vote, to be cast in person by the official delegate designated for this purpose by the Regular Member.” Our membership year is September 1-August 31 and per Section 2.6(d) of our Bylaws, “A member shall cease to be a member of the Society by failing to pay any undisputed subscriptions or debt due to the society (including any net membership fees) by December 31.

In the School Act, parent is defined: “means, in respect of a student or of a child registered under section 13, (a) a parent or other person who has guardianship or custody of the student or child, other than a parent or person who, under an agreement or order made under the Family Law Act that allocates parental responsibilities, does not have parental responsibilities in relation to the student's or child's education, or (b) a person who usually has the care and control of the student or child.”

The EGM is an event for Regular Members in good standing - that means only those DPACs and PACs who have paid the annual fee by Dec 31/20. There is no fee to attend the AGM but registration with a completed proxy form must be submitted to the BCCPAC office This email address is being protected from spambots. You need JavaScript enabled to view it. by 11:59 pm on June 25 to ensure attendance.

 

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